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Thinking of hiring a virtual assistant or secretary? No matter your business type or its location, hiring a virtual assistant can help you expand and better manage business without excessive investment costs. Our team will do all the jobs you don’t want to 24/7 so you can focus on your business.
WHAT IS A VIRTUAL ASSISTANT?
A virtual assistant (typically abbreviated to VA, also called a virtual office assistant) is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients remotely from a home office. Because virtual assistants are independent contractors rather than employees, clients are not responsible for any employee-related taxes, insurance or benefits, except in the context that those indirect expenses are included in the VA’s fees. Clients also avoid the logistical problem of providing extra office space, equipment or supplies. Clients pay for 100% productive work, and can work with virtual assistants, individually, or in multi-VA firms to meet their exact needs. Virtual assistants usually work for other small businesses. but can also support busy executives. It is estimated that there are as few as 5,000 to 10,000 or as many as 25,000 virtual assistants worldwide. The profession is growing in centralized economies with “fly-in fly-out” staffing practices
WHAT DOES A VIRTUAL ASSISTANT DO? | Hire Staff
Hire Staff | Common modes of communication and data delivery include the Internet, e-mail and phone-call conferences, online work spaces, and fax machine. Increasingly virtual assistants are utilizing technology such as Skype and Zoom, Slack, as well as Google Voice. Professionals in this business work on a contractual basis and a long-lasting cooperation is standard. Typically 10 years of administrative experience in an office is expected at such positions as executive assistant, office manager/supervisor, secretary, legal assistant, paralegal, legal secretary, real estate assistant, and information technology.
In recent years virtual assistants have also worked their way in to many mainstream businesses and with the advent of VOIP services such as Skype and Zoom it has been possible to have a virtual assistant who can answer your phone remotely without the end user’s knowledge. This allows many businesses to add a personal touch in the form of a receptionist without the additional cost of hiring someone.
Virtual assistants consists of individuals as well as companies who work remotely as an independent professional, providing a wide range of products and services both to businesses as well as consumers. Virtual assistants
perform many different roles, including typical secretarial work, website editing, social media marketing, customer service, data entry, accounts (MYOB, Quickbooks) and many other remote tasks. The virtual industry has changed substantially as it attracts others new to the field.
Virtual assistants come from a variety of business backgrounds, but most have several years’ experience earned in the “real” (non-virtual) business world, or several years’ experience working online or remotely.
A dedicated virtual assistant is someone working in the office under the management of a company. The facility and internet connection as well as training are provided by the company, however not in all cases. The homebased virtual assistant worked either in the office sharing environment or in their house. The general VA are sometimes called an online administrative assistant, online personal assistant or online sales assistant. A virtual webmaster assistant, virtual marketing assistant and virtual content writing assistant are specific professionals that are usually experienced employees from corporate environment that started to set up their own virtual offices.
What are the benefits of having a virtual assistant?
Reduced labour costs | Hire Staff
If you hire another full-time employee, you’ll not only have to pay their salary but also:
- Sick days
- Holiday leave
- Worker’s compensation
- Medical/dental benefits
On the other hand, virtual assistants work as independent contractors. This means they handle all their own expenses, including taxes and insurance.
You simply hire them to perform a specific job, pay them for their time, and that’s it. Think of all the money you’ll save that can be better used elsewhere!
Increased productivity | Hire Staff
In a standard 8-hour workday, the average office worker does a little less than 3 hours of actual “productive” work.
Why pay one more employee to surf the internet and chat at the coffee station?
Virtual assistants work differently. Without the distractions of an office environment, they’re able to focus and dedicate their time to getting tasks done.
Because they’re self-employed, their number one goal is client satisfaction. If they start slacking off and missing deadlines, it’s unlikely the company will hire them for future work.
For this reason, virtual assistants are a highly motivated.
Increased flexibility | Hire Staff
With a VA, you’re not saddled to a 9-5 workday. They work around your schedule and are there when you need them.
If you’re in different time zones, that can work to your advantage, too. Rather than assigning eight-hour shifts, you can develop a schedule that maximizes output while keeping costs in check.
And, in the unlikely event that you’re dissatisfied with your VA, you can simply end the contract and hire a different assistant.
It’s not always that simple with a full-time employee!
- Improved work quality | Hire Staff
How much time do you spend every day on “busy” work like checking emails, answering phone calls, or managing your website?
Can you think How much more productive could you be if someone was there to handle all those nonessential tasks for you? Then you’d be able to dedicate more time to growing and marketing your business.
You’ll also save the time and hassle of constantly re-training your employees. Rather than educating them on every new technology that comes along, why not hire a professional VA who already has all those skills?
Reduced risk in scaling operations | Hire Staff
Maybe you’re at a point with your business when you’re not entirely sure what’s going to happen next.
The numbers are pointing towards growth, but you don’t know when or how quickly that will happen.
This is another situation where a virtual office assistant could be the perfect solution.
Rather than taking on new employees, hiring a VA would help you manage your work volume without breaking your budget. If business picks up and you need more help, simply hire another VA to see you through the transition.
- Skills your business needs | Hire Staff
Whether your business is large or small, it’s unlikely that you and your staff have every single skill you need to run it.
- What if you need to create a professional website, but you don’t have a web developer on staff?
- What if you need a new company logo, but none of your employees are graphic designers?
- What if you need your marketing materials translated into a foreign language, but none of your staff is bilingual?
Again, this is where a VA comes in. No matter what job needs completing, you can find a qualified virtual assistant who has the skill set you’re looking for.
What’s stopping you?
Now that you know how beneficial a virtual office assistant can be for your company, what’s stopping you from hiring one?
We have over 18 years’ experience in web design and management, graphic design and office administration. Whatever type of business you own, we are confident we have the skills to make it run even better.
Inviting you to learn more about us and the many professional services we offer. We look forward to working with you in the near future!